home Audience 3 Where to start connecting to egais. Federal Service for Regulation of the Alcohol Market of the Russian Federation

Where to start connecting to egais. Federal Service for Regulation of the Alcohol Market of the Russian Federation

Came into force in January 2016. Connection to EGAIS happens via the Internet. There is no need to write letters or statements to any official authorities. True, before you open a personal account, you will still have to visit some organizations to purchase equipment and fulfill technical requirements. How to connect a retail store to EGAIS and what will you need for this?

To connect:

a computer with Internet access at a speed of 256 kbit/s or higher,
JaCarta crypto key,
UTM (Universal Transport Module),
commodity accounting program for EGAIS
enhanced CEP (qualified electronic signature).

And now more about what is needed to connect to EGAIS and where to get it.

What is Jakarta for EGAIS

The word JaCarta is sometimes written in Russian, just like it sounds. JaCarta for EGAIS is a crypto key that you will need to use when working with the system. Purchasing a crypto key is the first step to connect to the system. You can purchase it from any organization that is licensed by the FSB. But this is not the whole answer to the question of what Jakarta is for EGAIS.

Electronic signature for EGAIS

CEP or Qualified Electronic Signature is what will be recorded on your EGAIS hardware crypto key. In fact, this is your “pass” to the system. An electronic signature for EGAIS is issued by the Federal State Unitary Enterprise "CenterInform" (at the organization's branch in your region) or by partner companies. To obtain a CEP (also called an EDS for Unified State Information System), you will need:

extract from the Unified State Register of Legal Entities,
SNILS,
OGRN,
passport,
the crypto key itself.

At CenterInform they will write down your CEP for EGAIS on a crypto key. This service is paid and not forever. The validity of the electronic signature lasts for a year; after this period, you will have to record the electronic signature on the cryptokey again.

If you have several retail outlets, then a crypto key with an electronic signature will be needed for each of them.

Universal transport module EGAIS

The EGAIS Universal Transport Module (UTM) is an application that is necessary to transfer data about your purchases and sales to the Rosalkogolregulirovaniye server. You can independently download the EGAIS universal transport module onto your computer when registering your EGAIS personal account on the website egais.ru. You will only be able to enter it if you have already received a crypto key and written an electronic signature on it.

There are implementations of a universal transport module in the form of a device on the market, for example, UTM HUB-19 manufactured by ATOL. This is the same application, but installed on a miniature computer. This device looks like a small box with various connectors; JaCarta is inserted into it and you can connect a monitor and keyboard. Not a bad option if you don’t want to bother with installing the program on your computer.

Accounting system

To work effectively, you will most likely need a commodity accounting system with EGAIS support. If you sell beer and you only need confirmation of purchases, then it will be enough free utilities and programs for working with UTM EGAIS. Look for them on the Internet. If you have strong drinks and need to report on sales, then we would not advise saving. It is better to take a solution with the support of a trusted supplier, for example, ATOL UTM HUB-19.

When all these requirements are met, we can assume that registration with EGAIS has been completed. And this is the minimum that is necessary to record alcohol in the alcohol procurement system. Next, we will talk about the equipment for EGAIS, which is additionally necessary to report retail sales through the system.

For sales of strong alcohol (from July 1, 2016):

cash register program compatible with EGAIS (supports data exchange with UTM),
two-dimensional bar code scanner for EGAIS (2D scanner PDF417),
fiscal recorder with QR code printing function.

KKM for EGAIS

In order for information about each bottle sold to be sent to UTM, the cash register will need to be equipped with a special program. You can see the requirements for cash register for EGAIS in your personal account on the website egais.ru.

Requirements for a cash register computer:

x86 processor with a clock frequency of 2 GHz or higher,
2 GB RAM,
Ethernet network controller 100/1000 Mbps with RJ45 connector,
Windows 7 or higher
Java 8 or higher.

Scanners for EGAIS

A 2D barcode scanner is necessary to check products before they hit the shelf, as well as directly upon sale. 2D scanners for EGAIS can be replaced with data collection terminals with built-in 2D readers (TSD for EGAIS).

Fiscal registrar for EGAIS

A fiscal recorder with a QR code printing function is needed to record sales and generate a code in a receipt. The buyer will be able to read information about the purchased drink from the receipt using his smartphone.

How much does equipment for EGAIS cost?

How much it will cost to connect to EGAIS can be calculated very roughly. It depends on several factors: where to purchase equipment for EGAIS, buy a ready-made solution complete with software or look for all this separately, for how many retail outlets the equipment is needed, and so on.

Let's assemble it ourselves:

The JaCarta crypto key, which you will need to purchase first, costs about 2,000 rubles.
The CEP certificate will cost 2,000 rubles.
Free universal transport module EGAIS (you download and install it on your computer) or UTM ATOL HUB-19 (a more reliable option on a microcomputer) for 11,500 rubles.
An accounting system, as well as software for the cash register - the prices here depend on which systems you choose, whether you purchase the programs separately or take them as a set.
A 2D scanner can be purchased at different prices - from 3,500 rubles, depending on the model and brand.
A fiscal recorder with a QR code printing function will cost from 18,500 rubles, depending on the model and brand.

Ready-made solutions (does not include JaCarta and CEP):

Smart terminal Evotor, “Standard Plus FN” set - 35,500 rubles,
Evotor smart terminal, Alko FN kit - 43,500 rubles (includes UTM ATOL HUB-19).

There are other options, but make sure that the equipment you purchase to connect to EGAIS is included in the state register of cash register equipment!

Questions and answers

— Is it possible for EGAIS to use an electronic signature for a declaration? Is it possible to submit a report to the FS RAR using the EDS key?
— No, to work with EGAIS you need a different key.

— Can there be 2 crypto-pros and two keys for EGAIS and declaration on one computer?
— Yes, but there may be problems with the operation of crypto-tools. This needs to be tested in each individual case.

— Is it possible to install several UTMs on different IPs on one computer?
— Yes, but in this case software conflicts may arise.

— We have several stores (separate divisions), and each store has its own checkpoint. Is it possible to install keys only in the parent organization?
— No, according to the regulatory requirements of the regulator, UTM with a key and CEC must be physically installed in each separate division for the LLC. This is a licensing requirement. But you can connect to them remotely and work with documents from the head office.

The process of connecting to the EGAIS system includes obtaining EGAIS software, their installation, configuration and registration of the organization in the system. Different groups of organizations have different connection processes.

Connecting to EGAIS organizations and individual entrepreneurs engaged in the retail sale of alcoholic beverages

The procedure for connecting to the EGAIS system for organizations and individual entrepreneurs engaged in retail sales of alcoholic beverages next:

Connecting to EGAIS wholesalers purchasing, storing and supplying alcohol and alcohol-containing products

The procedure for connecting to the EGAIS system for wholesalers purchasing, storing and supplying alcohol and alcohol-containing products is as follows:

Purchase or use an existing computer as required.
Purchase a hardware crypto key that meets the requirements.
Write an electronic signature certificate to the hardware crypto key.
. To enter your personal account you must:

Open the portal http://site and follow the link “Login to your personal account.”
Click the “Read the conditions and check their fulfillment” button - this is necessary to pass verification of compliance with the conditions for access to your personal account. If any components are missing, the system will offer to download the distribution and install them, confirming the steps step by step.
After successful verification, you need to click on the “Go to your personal account” button;
In the “Enter PIN code (GOST)” field, enter the user password for the GOST application and click on “Show certificates”;
After a short wait, your personal account will open, where you will see the generated electronic signature certificate.

Generating an access key (RSA key). To generate an RSA key you must:

Click on the generated certificate in your personal account.
Select the “Get key” section in the side menu - all locations of the organization’s activities will be listed on the page that opens.
You must select from the list the place of activity that needs to be connected to EGAIS.

Download the universal transport module (UTM).

Modify or install an adapted information system

Connection is carried out independently, without sending applications to Rosalkogolregulirovanie.

Connecting to EGAIS organizations engaged in the retail sale of alcoholic beverages as part of public catering services

The procedure for connecting to the EGAIS system organizations engaged in retail sale of alcoholic beverages as part of public catering services next:

Purchase or use an existing computer as required.
Purchase a hardware crypto key that meets the requirements.
Write an electronic signature certificate to the hardware crypto key.
. To enter your personal account you must:

Open the portal http://site and follow the link “Login to your personal account.”
Click the “Read the conditions and check their fulfillment” button - this is necessary to pass verification of compliance with the conditions for access to your personal account. If any components are missing, the system will offer to download the distribution and install them, confirming the steps step by step.
After successful verification, you need to click on the “Go to your personal account” button;
In the “Enter PIN code (GOST)” field, enter the user password for the GOST application and click on “Show certificates”;
After a short wait, your personal account will open, where you will see the generated electronic signature certificate.

Generating an access key (RSA key). To generate an RSA key you must:

Click on the generated certificate in your personal account.
Select the “Get key” section in the side menu - all locations of the organization’s activities will be listed on the page that opens.
You must select from the list the place of activity that needs to be connected to EGAIS.

Download the universal transport module (UTM).

Modify or install an adapted information system

Connection is carried out independently, without sending applications to Rosalkogolregulirovanie.

Connecting manufacturers and importers of ethyl alcohol, alcoholic and alcohol-containing products to EGAIS

The procedure for connecting to the EGAIS system for producers and importers of ethyl alcohol, alcohol and alcohol-containing products is determined by the Order of the Federal Service for Alcohol Regulation of August 1, 2013 No. 193 “On approval of the administrative regulations for the provision by the Federal Service for Regulation of the Alcohol Market of state services for maintaining a unified state automated information system for volume accounting production and circulation of ethyl alcohol, alcoholic and alcohol-containing products."

To connect you need:

Purchase the necessary equipment.
Send to the MRU Rosalkogolregulirovanie at the place of activity an application for the issuance of EGAIS software in the prescribed form, accompanied by a storage medium for recording the EGAIS software (flash drive, DVD).
MRU Rosalkogolregulirovaniya prepares the EGAIS software, records them on the provided media and, within three working days from the date of receipt of the application, sends the applicant a notification about the issuance of the software.
After receiving the EGAIS software, the organization installs them on the purchased equipment independently or with the involvement of third-party specialists.
After completing all the necessary procedures, the organization sends to the MRU Rosalkogolregulirovanie a statement of readiness to connect the applicant’s technical means to the technical means of the Unified State Automated Information System.The application is accompanied by a certificate of readiness for connection, completed to paragraph 5, in 2 copies.
MRU Rosalkogolregulirovaniya prepares a notification of readiness for connection and sends it to the applicant within three working days from the date of receipt of the application, records the registration file and synchronization file on removable media provided by the applicant for subsequent transfer of information to the organization.
MRU Rosalkogolregulirovaniya, within the period specified in the notification, arrives at the applicant’s place of business and, together with the applicant’s representative, checks the possibility of using technical means for recording and transmitting information to the Unified State Automated Information System.
After checking the use, a record is made in the Certificate of Readiness for Connection about the possibility or impossibility of using technical means.

Since the beginning of this year, many individual entrepreneurs have been thinking about how to independently connect to EGAIS (Unified State Automated Information System). The reason for this was, first of all, that from the first day of the coming year, most sellers of beer and low-alcohol drinks will need to connect to EGAIS, regardless of whether they conduct wholesale or retail trade. From January 1, every individual entrepreneur who owns a retail outlet or public catering establishment and purchases beer and other alcoholic beverages for sale must conduct such purchases through the EGAIS system.

After some time, a law requiring the sale of alcoholic beverages in retail trade through EGAIS will also come into force. Further in the material we will try to answer questions such as the essence and principle of operation of EGAIS, the necessary data that should be entered into the system, as well as the consequences of failure to install and connect EGAIS before the beginning of this year. Such information will be very useful for heads of organizations, accountants, and entrepreneurs.

Basic information about the system.

All activities of sellers of alcoholic beverages on the market of the same name are controlled by the one hundred and seventy-first law of federal legislation and the basic legal acts that are specified in it. This law regulates the production and sale of all alcoholic beverages, drinks that contain alcohol, and also limits the use of these products. It is this law that indicates the need for Rosalkogolregulirovanie to implement the Unified State Automated Information System and maintain appropriate reporting on the quantity of purchased alcoholic products, its turnover and production. Back in 2006, the requirements for the use of this system were approved, and it was also implemented for most alcohol producers and sellers. Now it is necessary to connect to the Unified State Automated Information System for all entrepreneurs who conduct activities related to alcohol, but on the basis of updated rules. In order to familiarize yourself with the new rules and requirements for maintaining the accounting system, you should go to the official EGAIS website, where all acts and updates are discussed in detail.

First of all, all producers of alcoholic beverages, as well as enterprises that import strong alcoholic beverages, had to connect to EGAIS. Each unit of alcoholic beverages must be labeled and also have its own excise taxes, regardless of whether it was produced or imported. All producers of alcoholic products must keep records of how many units were produced using a specialized counter, and send the data to the Rosalkogolregulirovaniye authorities.

As for entrepreneurs who sold drinks containing alcohol wholesale or retail, just recently they did not need to transfer such information. This made it difficult to control the circulation of alcoholic beverages, and also complicated the tracking of the movement of alcoholic products from the manufacturer to the final consumer.

Scheme of working with the EGAIS system:

Who should connect to EGAIS from 2016.

Last year, in June, some amendments to the legislation were adopted, which changed the content of law number one hundred and seventy-one, and also strengthened measures to control the movement of alcoholic beverages within the country. One of the methods for tightening control: the need to connect to the EGAIS system for most enterprises whose activities are related to the production or sale of alcoholic beverages. It's necessary to be completed by the end of 2017, regardless of whether there is retail or wholesale sale of alcohol. From the beginning of October last year, almost all sellers of beer and low-alcohol drinks should be required to connect to the Unified State Register of Automatic Information System (EGIAS) if they produce or sell three hundred thousand or more deciliters of alcoholic products per year. For other entrepreneurs, the terms for the required connection are extended until the first day of the current year. if entrepreneurs sell goods wholesale or retail, they must also connect to the Unified State Register of Automated State Registers from the beginning of this year.

From the beginning of January of the current year, data on the turnover of alcoholic products that took place in the Unified State Automated Information System must be indicated by all wholesale enterprises that purchase, supply or store alcoholic beverages, taking into account all alcohol-containing products, even beer;
From the first day of the current year, all individual entrepreneurs who purchase beer drinks, cider or mead in order to subsequently sell them at retail must provide purchase data to EGAIS;
From the first day of January of this year, catering establishments that sell retail alcoholic or beer drinks must report on all purchases of alcoholic products. Such enterprises include all cafes, restaurants or bars, and they must provide data on how many products were purchased;
All enterprises that sell beer or other alcoholic beverages in cities and towns must, from the first of January of the current year, provide information on the volume of purchases, and from the first of July - on how much alcohol was sold at retail;
The same reporting will have to be submitted by those companies that sell alcohol in villages and villages.

Exceptions to generally accepted rules.

Some organizations have a number of exceptions that must be taken into account in order to connect to EGAIS. These are certain enterprises and companies that are also representatives of the alcohol market, but correspond to certain nuances. According to some new laws, as well as amendments to existing legislation, exceptions apply to residents of Crimea, as well as the city of Sevastopol. According to the established framework, the following rules apply to them:

From the first day of July of a given year, all enterprises will be required to provide information on purchasing operations, storage of alcoholic products, as well as regarding their supply to the Unified State Automated Information System;
From the beginning of next year, those enterprises located in urban agglomerations will have to send all information on retail sales of alcohol-containing goods using the EGAIS system. Individual entrepreneurs must also inform purchase transactions regarding beer drinks;
But with first day of 2018, those enterprises located in villages and villages will also need to connect to the Unified State Register of Automated State Registers. They will also need to send all information regarding retail sales of alcohol, and for individual entrepreneurs, also the fact of sale of beer drinks.

A number of new rules and restrictions have also been developed for enterprises engaged in the retail sale of alcoholic beverages in small villages. They will be able to avoid the need to send information about how many units of goods were sold, according to the amendments made to the one hundred and seventy-first law, but only if its activities comply with a number of restrictions:

The number of residents of the village where the entrepreneur works does not exceed three thousand residents;
There is no Internet connection at the outlet;
The village is indicated in a specially developed list, which was developed and approved by law.

But still, in the text of the law itself there is no clear indication that sellers of alcoholic beverages in villages that meet the above conditions may not send information about the volume of purchased alcohol to EGAIS. It is likely that this article of the law will still undergo a number of changes, since the draft itself is still being considered by the authorities and has not been finally approved. Before you think about how to connect to EGAIS, it should be noted that there is a list of organizations selling alcoholic beverages that, in principle, may not use the system. Let's say these include enterprises that produce wine and champagne, using their own vineyards. Or companies that need to purchase alcoholic products, since they are used as a component for the production of other goods. As an example, you can take companies that produce confectionery or medicine.

Connect to EGAIS alcohol: recording turnover and purchases.

As stated earlier in the material, from the first day of this year, all entrepreneurs who sell alcohol at retail will certainly have to send information to the Unified State Automated Information System about each purchase of goods. So, what an entrepreneur must do when purchasing an alcoholic product group, as well as what the mandatory actions of its seller are, we will consider further. We will also study information about what data should be sent to EGAIS. Each supplier, regardless of whether he is a direct manufacturer or a reseller, after receiving orders for alcohol, must generate a delivery note. The electronic format of this document must be sent to the Unified State Automated Information System, while the paper counterpart is sent to the supplier of the ordered products.

After that. The batch of ordered goods arrives at the specified retail outlet. There, the employee who supervises the receipt of goods deliveries must check how many units of alcoholic products were actually delivered, how many are indicated in the invoice held by the delivery person, as well as with the number that appears in the data sent to the Unified State Automated Information System. The data in the information system came directly from the manufacturer or supplier and is called the electronic format of invoice documentation. After this, the employee must check whether excise tax and federal stamps are present on all units of production.

Upon completion of these actions, the goods receiver sends information to EGAIS about whether he accepts the goods, refuses them, or has discovered inconsistencies. If the receiver accepts the goods delivery, then the system also counts the purchase in a certain quantity indicated on the delivery note. Thus, EGAIS confirms the data that a clearly indicated number of units of alcoholic beverages was received at a certain retail outlet. If the receiver discovers a discrepancy between the data on the delivery note and the actual quantity of goods delivered, it is necessary to draw up a discrepancy sheet and indicate all the discrepancies on it. It should also be sent to EGAIS. After receiving confirmation from the seller of the goods that there is indeed a discrepancy, the data in the system is also changed. That is, information is saved only about the quantity of products that was actually sent to the entrepreneur, taking into account confirmation of the shortage by the seller. If more product units have arrived than specified in the invoice, and the store is ready to accept excess products, then these changes are also sent to EGAIS. The seller, in this case, must fill out another invoice, where he should indicate the amount of alcohol that exceeded the ordered volume, and it should also be sent to EGAIS. So, as we see, every paper that is filled out during the purchase of alcoholic beverages must be sent to the authorities Rosalkogolregulirovaniya and EGAIS. To confirm that the process took place and the data was transferred, entrepreneurs are issued special receipts through an established system.

Naturally, until the first day of January of the current year, stores will not be able to sell their entire range of alcoholic beverages at zero. Of course, there will be certain units that will not have time to sell, and after that the question will arise: is it worth the EGIAS to have them and, if so, how to do this. In order to answer this, you should visit the official website of Rosalkogolregulirovanie, which clearly states what to do in this case. The need to register product balances will only affect those entrepreneurs whose activities are focused on wholesale sales. For those who work in retail, this registration is not necessary. On the same site you can also find recommendations on how to correctly put residual goods on the balance sheet for entrepreneurs who work in wholesale.

How to connect to EGAIS: step-by-step instructions.

Next, we will consider step-by-step instructions for installing and mastering the EGAIS system, which will be useful to everyone who wants to use it.

1. You should purchase a specialized cryptographic key called JaCarta, and also has a unique electronic signature. This key is also called Jakarta, and has the form of a USB token. It is used to protect the data that will be transmitted to EGAIS, as well as the connection to the system itself. All information is stored on the cryptographic key. As well as certified data regarding the electronic signature itself. Its main function is to assign an electronic signature to documentation that is sent to the system so that it has legal force. The documentation includes various acts, delivery notes and other important information. If we are talking about a large organization, then one cryptographic key will not be enough. You will need to acquire such a tool for each unit that has a separate checkpoint. If we talk about individual entrepreneurs, then one key is enough, and this is not affected by the number of points in the individual entrepreneur’s retail network. Starting from this year, EGAIS will accept all certified CEPs that were issued by an accredited confirmation center. Let’s say you can apply for certification to the SKB center Kontur. For that. In order to submit reports to the Unified State Institute of Automation, you need a separate CEP certification than to submit information to Rosalkogolregulirovanie. The fact that you need to have different keys is influenced by a number of technical features.

2. To use the system, you need to install a specialized module on your personal computer, having previously downloaded it. Such a module is called transport, abbreviated as UTM. Its main function is to establish communication between regulatory authorities and the company that submits the credentials. This module can be downloaded from the official EGIAS website, and it is absolutely free. All you need to do for this is register, thereby creating your account. After this, you will be presented with sequential instructions for downloading and installing.

3. Next, you should either adjust the operation of the application yourself, or contact specialists and buy specialized software equipment. Remember that UTM is not equipped with an interface for ordinary users. That is why. You have two options: you can purchase special software that can adapt the operation of the system and their interaction with each other, or, using your own knowledge, customize the work. In case of purchasing software equipment in order to configure the interaction of the module and Rosalkogolregulirovaniye systems, it is best use the Contour service, since it has a very accessible interface. In this case, in order to send data on the acceptance of a product order from the seller to EGAIS, you will need to complete the following steps. In the program, we select the seller’s invoice sheet and carry out comparative operations between the quantity of goods that was received upon the fact, that indicated in paper invoices, as well as in electronic form. After the data comparison is completed, you must either accept the product or reject it. Or indicate any discrepancies between the documents, if any. Using Contour, you can work with several modules at once, which greatly facilitates your work. Moreover, it does not even matter that the modules are installed in different stores or trade pavilions. All other program settings will be performed automatically, which will allow you to free yourself from unnecessary work on installing and debugging systems.

4. After the completed manipulations, you should pay attention to the workplace, because all connections to the Unified State Automated Information System are made through it. The computer must have a minimum operating system of Windows 7 or newer, and also be able to access the Internet. The official EGAIS website also lists all the requirements and technical specifications that the equipment must meet to install the program. After this, the cryptographic card must be connected to the machine, having the CEP certificate already recorded on it. It is best to place the machine on which this software product will be installed in each separate department of the enterprise where alcohol-containing products can be received. For an individual entrepreneur, no matter how many stores he has, one transport module is enough. This is exactly the information presented on the official website of Rosalkogolregulirovanie. After correctly and consistently performing all the steps given here, the distributor of alcoholic beverages will be able to enter all information about purchases and sales. From January 1 of this year, this is a mandatory condition for all retailers and wholesalers regarding purchases. But starting from July of this year, it will become necessary to indicate sales data, which will require additional equipment.

Rules for recording sales of alcoholic beverages in EGAIS.

As we have already mentioned more than once in the material, from the first day of July of the current year, all enterprises that trade in alcoholic beverages at retail or wholesale will have to indicate in the Unified State Automated Information System not only information about the purchase, but also all data regarding each sale. Exactly in a year, the same need will appear for enterprises that trade in villages and villages. According to the eighth article of the one hundred and seventy-first law, entrepreneurs whose activities are focused on the sale of beer drinks, mead, as well as those working in the catering industry, have the right not to submit sales reports to the Unified State Automated Information System.

One computer with a program equipped on it will not be enough to transmit the necessary information about sales to EGAIS. You will also need cash register equipment, including its software and terminal. After all, this is where information about all the company’s accounting of goods will be stored. The transport module is responsible only for the process of transferring information to EGAIS. In addition, you will need to buy a cryptographic code with a Jakarta card and a CEP certificate. In addition to all of the above, you will need a scanner, which is used to print checks indicating them, as well as fiscal recorders.

Let's consider the procedure for submitting reports to EGAIS. An employee who is at the checkout, using a 2D scanner, writes down information from the unit of alcoholic beverages that he sells using a linear barcode. If a beer drink is sold, then only the linear code is read, but if other alcohol is sold, then in addition to it, the program will require a code scanner - PDF-417. EGAIS, in turn, checks whether the retail outlet sells a legal alcoholic drink, and if the legality of its production is confirmed, the product item is added to the cash register receipt. In addition to the standard receipt familiar to all citizens, when purchasing alcoholic beverages, a receipt containing a QR code will also be issued. This is necessary so that the buyer can always view information about the manufacturer of the purchased alcohol. After such information enters the cash register, it is then sent to EGAIS.

More news for alcohol retailers.

Another innovation was the need to keep a journal in a new format to record all products that contain alcohol. This rule came into force on January 1 of this year. Now, if you want to prepare this document in electronic format, you should use only the tools that are offered by EGAIS. It is likely that there will be a certain percentage of sellers who are engaged in the sale of alcohol, but do not have to report to the state through Unified State Automated Information System, will voluntarily perform these actions. For example, those entrepreneurs who sell beer drinks may want to connect to EGAIS on their own. After all, only in this way will they be able to maintain reports in electronic format.

Despite the fact that a number of new requirements and rules for keeping records of alcoholic products have appeared, the previous reporting of alcohol-containing products has not been canceled and still remains in force. For example, it remains mandatory to fill out the eleventh and twelfth declarations, which can be sent in finished form via the Internet to the relevant authorities. They will be perceived as electronic documents, but with a stronger electronic signature. The Kontur system is also very suitable for sending reporting documents to various authorities. If you use Kontur - Alcodeclaration and Kontur - EGAIS together, then all entered data will be immediately taken into account when filling out a declaration for alcoholic products.

Do I need to connect to EGAIS?

If an entrepreneur does not connect the system in a timely manner, he faces administrative liability in the form of penalties. If this is an organization or legal entity, then the amount of the fine will be from one hundred fifty to two hundred thousand rubles. If this is an individual entrepreneur or an official of a company, then the fine will be no less than ten and no more than fifteen thousand rubles.

Penalties– are far from the worst consequences of refusing to keep proper records of alcoholic beverages. From the first day of this year, the seller is only able to send a delivery to the customer if he has his own identification number. If the EGAIS system is not connected, then, accordingly, the buyer cannot have such a number. In addition, without an accounting system it is impossible to confirm the fact that the purchase was carried out. This will lead to the fact that products that were supposed to be delivered to the customer may simply linger in warehouses, and their write-off will not be approved without the Unified State Automated Information System. Such a buyer is not a profitable partner for suppliers, which will entail a refusal to work together.

In addition, it is likely that the license for the production and sale of alcoholic beverages will be canceled through the courts. Such consequences may result from the production and turnover of alcohol-containing drinks, information about which is not recorded in the Unified State Automated Information System (EGAIS) system, in accordance with the twentieth article of the one hundred and seventy-first law.

If a manufacturer or seller of alcoholic beverages does not record information about what activities it is conducting, then it will be perceived by the authorities as illegal. If illegal activities are carried out, goods may be confiscated, which will result in additional costs. Such strict measures will come into force in July of this year and will apply to all distributors and producers of alcoholic beverages, including beer and low-alcohol drinks.

What is needed to connect to EGAIS:

1) COMPUTER- An accounting program must be installed on your computer, the computer must be equipped with a 32 processor, RAM of at least 1 GB, and a hard drive with a capacity of at least 50 GB. The operating system must be Windows only, and only Windows 7. Accordingly, it is possible to work only with the Windows Internet Explorer browser (32-bit only). There must be uninterrupted operation with an Internet connection of at least 256 Kbps. If for any reason a failure occurs. Then all information will be accumulated and stored in the UTM, after the failure is eliminated, work with EGAIS will resume and all information will be transferred, but will be stored for no more than 3 days. Software (system-wide) must be Java 8 or higher.

These system requirements are the minimum to connect EGAIS and use it in your enterprise.

2) CEP- (JaCarta hardware crypto key in the form of a USB flash drive). This is an electronic signature that is a full replacement for a handwritten signature. It has full legal force according to the legislation of the Russian Federation.

3) UTM(universal transport module) software installed on a personal computer that receives data from external devices (cash program), signs checks using a private key, and ensures the subsequent sending of signed checks to EGAIS. You can watch it here.

4) Fiscal registrar and 2D barcode scanner(with QR code support)

A QR code is a two-dimensional barcode that stores all the information about a product, in this case about alcohol. Using this code, you can view all the information you are interested in via the Internet. Where and when produced, manufactured, etc. You can look here

5) Register in your personal account in the EGAIS system - You can do this yourself on the portal egais.ru

How to register in your EGAIS personal account and install UTM:

Connection to EGAIS happens as follows: To get started, insert it into your computer JaCarta hardware crypto key (KEP), if necessary, install drivers for this key and go to the egais.ru portal.

Registration on the portal egais.ru

1) Go to the “Personal Account” section,

3) Next, you must obtain an electronic digital signature. Go back to the egais portal and in the “Personal Account” section, click “Get a test certificate”, enter your TIN and email. After entering the data, the program will offer to download a generator in order to generate a certificate.

4) Download the generator and instructions from the link. Next, follow the instructions. After all the actions and installations of the programs described in the instructions above, the program will ask for a “PIN code”. The default PIN code is 0987654321

5) Wait for the certificate to be generated

6) To download the certificate, you need to go to your “Personal Account”, where you will see a link that your certificate has been generated. Follow the link and download it to your computer.

7) You can use the same utility to write the certificate to the JaCarta crypto key. The default password is also 0987654321.

After all operations have been completed, go to your personal account. Select your certificate and you will be redirected to your “Personal Account”. There you will see that you can perform various actions, but first you need to obtain an access key.

Each new connection to EGAIS will require you to enter personal data to ensure your security. Keep your PINs and passwords in a safe place and do not share them with third parties.

How to get an access key to the EGAIS system

1) On the website egais.ru, go to your personal account, select from the actions presented on the left and go to the “Get key” section. After the transition, you will see the places of activity of the licensing register that relates to your organization in accordance with the details and INN. (if for some reason) reasons, there are no places of activity, then it is necessary to contact the appropriate reviewing bodies, such as Rosalkogol regulation or a body of a constituent entity of the Russian Federation)

2) Next, follow the link provided below “place of activity”, after which a request window will appear in front of you to receive an access code to the EGAIS system. (For each department, store, etc. The access code to EGAIS is separate)

3) Click on the “generate” button and enter the PIN code for JaCarta (you will receive all PIN codes for the crypto key from the organization that will sell it to you)

Installation of the transport module in the EGAIS system

2) After you have installed the program, you need to obtain the documentation and familiarize yourself with it, so that in the future you can modify your accounting system. You can download it on the portal egais.ru; in your “personal account” in the “places of business” section.

3) In your personal account, go to the “download documentation” section - there are all the technical requirements with a description of examples of files that need to be sent, etc.

The software update is installed automatically. The description of the documentation must be viewed on the portal in your “personal account”, the documentation has a version number, and when any changes are made to the program, the technical documentation will also be updated

Setting up EGAIS requires deeper knowledge and in most cases it will be easier for you to seek advice and help from specialists.

How did you notice installation of EGAIS- a simple procedure that does not require special knowledge. But if you doubt your abilities, it is better to seek more detailed advice from our specialists.

To connect to EGAIS Retail (in terms of confirming the fact of purchase), you must:
1.
2. Install the Unified JaCarta client in accordance with the bitness of your operating system (32-bit or 64-bit).
3. Install the latest version of JAVA.
4. Install the component “Fsrar-Crypto 2”
5. Availability of INTERNET EXPLORER browser version 9 and higher.

Installation procedure:

1. Go to the website egais.ru via INTERNET EXPLORER and click “Login to your personal account”, then you need to click “Read the conditions and check their compliance.”
2. Click "Start Scan".

3. If a window pops up (see figure below), check the box and click “RUN”.

4. If you did not complete all stages during the check, download and install the suggested software components.
5. After a successful system check, the “Go to your personal account” button will appear, click it.
6. Enter the PIN code of the container where you have recorded the CEP for EGAIS (default PIN code is 0987654321).

7. Click “show certificates”, then select “certificate of your organization” and you will be taken to your EGAIS personal account.
8. In your personal account, you need to obtain an additional RSA certificate for identification in EGAIS and a secure connection to the server.
9. Go to the “Get key" section.

9. Select the department for which you want to generate a certificate and click “Generate key”.
Please note that the TIN-KPP combination for each department must be unique.
If you have several departments, then you need to generate an RSA key for each department on a separate JaCarta media with EPC.
If your unit is not displayed or is displayed with incorrect details, you need to contact the licensing authority of your region with a request to add the unit (at the place of business) to the FSRAR license register.
If your organization is not on the list, it means your organization does not have a license to sell alcohol or you are an individual entrepreneur.
To add an organization or individual entrepreneur and receive an RSA key for it, you need to add it in the “Counterparties” section.

10. On the next window, also click “Generate key”

11. Enter the PKI PIN code (default PIN code is 11111111).

12. As a result, an RSA key will be written to JaCarta.
Provide the RSA key number to your suppliers.
To view the RSA number:
— open the “Unified JaCarta Client” utility.
- Click go to “administration mode” in the lower left corner.
- Go to the PKI tab.

13. Next, in your personal account, go to the “Transport module” or “Test transport module” section. Depending on which version of EGAIS UTM you want to install, for testing or combat.

14. Run the downloaded installation file for the EGAIS transport module (UTM) and click next.
By default, UTM is installed on the “C” drive; it is better not to change the installation path.

15. After installing UTM, the following window will open:

16. Enter the RSA key PIN code (default PIN code is 11111111) and click next.
17. At the next stage, UTM checks the connection to the server.

If the test fails, try again until it succeeds.
If the test still fails, it means that work is being done on the EGAIS server, and the UTM installation will need to be repeated after some time.
If the verification is successful, you will be taken to the next window.
18. On the next window, UTM will request a PIN code from the CEP key (default PIN code is 0987654321).
Select your organization's certificate and click next.

19. At the last stage, UTM will finish installing the necessary components.

20. As a result, six shortcuts to launch UTM should appear on the desktop.

When you turn on the PC or reboot, you need to launch three shortcuts with the word “Run”
UTM EGAIS is installed.
21. Next, you need to configure your commodity accounting system, which is capable of working with UTM EGAIS.
About how to set up your accounting systems, check with the supplier of this system.