home Drugs Primary documents: act of reconciliation of mutual settlements. Act of reconciliation of mutual settlements - how to make and fill out the form

Primary documents: act of reconciliation of mutual settlements. Act of reconciliation of mutual settlements - how to make and fill out the form

The document reconciliation act formalizes the procedure for comparing mutual settlements between two business partners. The article describes how to correctly draw up and execute a document reconciliation report.

From the article you will learn:

Legally, the reconciliation act (hereinafter referred to as AC) does not belong to the category primary documentation. It is used as additional evidence if it is necessary to prove the fact of debt of one of the business partners. Another purpose of the AC is to extend the statute of limitations. This is due to the fact that the day of signing the AC is the starting point of this period.

It is obvious that the apparent non-binding nature and low legal status of this document are caused by a misunderstanding of its capabilities as a legal tool for influencing an unscrupulous business partner. However, in order for the speaker to truly become such an instrument, special attention must be paid to its proper compilation and design. This will be discussed below.

Reconciliation report: legal status

At any stage of a business relationship, it may be necessary to carry out mutual settlement procedures.

Mutual settlements are carried out when one of the partners pays for services, work or goods supplied by another participant in a business transaction.

Invoices, checks and other documents that are classified as primary documents confirm the fact of a business transaction. These papers serve as the basis for maintaining accounting. Even a minor error in calculations can significantly affect the correctness of the entire accounting.

Over time, discrepancies and inconsistencies in the accounting documents of business partners lead to unaccounted payments and the formation of debts.

Identification of incorrect entries and possible discrepancies at the early stages is the main task and function of the reconciliation act. In practice, the procedure itself does not cause difficulties. Reconciliation technology in general boils down to the fact that accounting carried out by one party is compared with accounting carried out by the other party. If discrepancies or incorrect entries are detected, a report is drawn up, and all primary documents of the parties are subject to additional analysis.

What is a reconciliation act

An act of reconciliation of mutual settlements is a document representing financial transactions of two partner organizations completed in a specific period of time. Ideally, all data collected in one party's financial statements should be fully correlated with data collected by the other party. If the slightest discrepancies are identified, a reconciliation report is drawn up.

The unified form of this act is not regulated by current legislative standards. Enterprises independently develop the form of this business paper and approve it with local regulatory documentation.

The AC is signed by both parties if they confirm their agreement with the discovered debt. We have already said above that the statute of limitations is determined using the date of signature of the reconciliation act. Next we will look at this issue in more detail.

In general, when carrying out any business transaction, a document belonging to the primary category is drawn up. From this moment the statute of limitations is calculated. However, there is also a special case, which includes the case of drawing up a reconciliation report. This document interrupts the statute of limitations and begins a new countdown of this period - from the moment of signing the AC.

The presence of mandatory elements of the AS - details of partners, date and period of reconciliation, list of transactions and settlements - ensures the legal force of this paper.

As a tool for resolving disputes, a reconciliation act can be successfully used only if it contains all the necessary details (this will not cancel the provisions that the form of the act itself remains free).

These mandatory details include:

name of business paper;
name of the party (legal name of the company and its details);
reference to the primary documentation, which is the source for calculations and confirms the fact of carrying out business actions;
settlement amounts;
balance-total;
Date of preparation;
signatures of persons responsible for carrying out settlements on each side;
seal impressions of each partner company.

The partners themselves also set the scale of reconciliation. It can be carried out on the scale of one product, on the scale of one delivery or one contract. As part of the annual inventory, as a rule, a reconciliation procedure is also carried out. The reason for issuing an AC is any discrepancy between the entries in the accounting documents of the parties. This is to avoid the discovery of debt or deficiency after the liquidation or bankruptcy of one of the parties.

Useful article:How to correctly fill out a reconciliation report, a sample filling in the office work can be found .

Filling out the document reconciliation report

The form and procedure for drawing up the AS are free for each enterprise. The initiator of the audit instructs the accounting department to draw up Act. Next, the document must be filled out, and two copies of it must be sent to the opponent.

In turn, the opponent checks his data with the numbers provided by the partner. If discrepancies do occur, and the opponent acknowledges this fact, then both copies of the document are signed by him and sealed with the company’s seal. The company initiating the dispute receives signed and certified copies back.

Invoices are the source to which all data from the AS must correspond. The coincidence of all mutual settlement data is mandatory. Otherwise, discrepancies must be recorded in the final part of the AS.

If we are talking about the internal document flow of partner organizations, then the signature of the chief accountants of both parties is sufficient. In the event of litigation and litigation, such a signature will not be enough, and it must be confirmed by the drink of the head of the company.

A sample document reconciliation report is presented below:

How to check the reconciliation report

If you want to check the correctness of the AC, we recommend that you pay attention to a number of elements, the presence of which is mandatory:

Title;
Compilation dates;
Full name of the companies participating in the dispute;
Information about officials;
Information about the employees responsible for drawing up and certifying the paper;
Data of the main part of the AS distributed under contracts.

Templates of primary documentation should be taken as a model when drawing up an act. This is especially true for the rules for registering details.

Each company can develop its own form of act, but many years of experience of different companies have confirmed the effectiveness and advantage of the following composition of material:

The introductory part (preamble) contains mandatory details;
The main part contains data for the selected reconciliation period (for example, a chronological list of reconciled documents). In some cases, it is necessary to indicate the name of the transaction performed - delivery or purchase of goods, transfer of funds, sale or write-off of valuables, etc.

Cover letter for the reconciliation report

As a rule, a covering letter is attached to the reconciliation report. It most often contains a list of applications.

The text of the letter usually consists of two parts:

Statement of the fact of transfer (sending) of the act:
We will send you..., We will send you..., We will convey to you...etc.
Purpose of the letter:
For information; For approval; For signature; Request for a timely response to the report.
This may be confirmation of familiarization, approval and return of a signed copy of the act. The following words and expressions would be appropriate here:
“Please sign, seal and send to us one copy of the reconciliation report...” “Please send to our address one copy of the duly executed reconciliation report...”

At the end there is a list of documents attached to the letter: reconciliation report, primary documentation, orders, instructions, etc.

When business entities work with each other, fulfilling their duties in accordance with concluded partnership contracts, they exchange material and monetary values with each other. These can be one-time or long-term operations. In order to settle mutual settlements and check whether enterprises have debts, it is recommended to draw up a reconciliation report for mutual settlements.

Reconciliation of mutual settlements with counterparties is carried out to clarify the presence of mutual requirements expressed in cost indicators.

According to the current contract, one company supplies another with material assets, provides a service, or performs a certain list of works.

On the other hand, her partner must pay for the goods, work or service received either in cash or in any way established by a signed contract.

For each such action, primary documents are drawn up, on the basis of which all parties to the agreement record the transactions in their records.

Often the considered facts of economic activity are not all produced on the same day. Either shipment occurs in batches, or payment is made in installments.

Since these transactions are reflected by different people over a certain period of time, some of the partners may miss some facts.

Since all organizations must prepare financial statements, reconciliation of mutual settlements must be carried out on reporting dates, which are the beginning of the year, quarter, month, depending on the period for which the report is compiled.

Reconciliation of settlements must be carried out when closing contracts upon their completion, or upon early termination.

Attention! Also, a reconciliation act is necessary when considering disputes in arbitration courts. If the company’s debt is confirmed by this document, which contains the signatures of the debtor, then the judge’s decision will be in favor of the plaintiff.

If bankruptcy is filed and a queue of creditors is drawn up, then the signed reconciliation act with the debtor will be of significant importance.

Rules for drawing up the Act

The initiator of drawing up a mutual settlement act can be any of the parties to the contractual relationship. In addition, if third parties also participate in them (for example, one company makes payments for another), then the initiative to conduct a reconciliation of mutual settlements may also come from it.

However, in practice, the first to request a reconciliation report is the party in respect of which the obligations are not fulfilled either to transfer payment for work performed, services rendered, goods shipped, or when an advance payment for them is transferred, and further fulfillment of the contract by the supplier is not carried out.

The reconciliation report must be issued in the same number of copies as the number of parties to the relationship provided for in the signed contract. Most often, reconciliation involves two sides, which is why the acts are issued in two copies.

If one of the partners is a representative office or branch of the parent company, then it is recommended to draw up three copies - one for the parties, and a third for the parent organization.

Attention! Upon receipt of the act, the data contained in it is checked, if everything matches, the counterparty signs it and affixes a stamp. Its presence is not necessary if the company's charter does not provide for it.

How is reconciliation carried out?

The reconciliation report must be drawn up according to the data of each subject who participates in the reconciliation. The organization that acts as the initiator of the reconciliation identifies the amount of debt between the parties based on its data and reports it to the other party.

If the amount of debt matches and the second company has no objections, then a written reconciliation report is drawn up, which is signed by both parties to the process.

If the other party does not agree with the amount presented to it, then it can proceed according to the following algorithm:

The company initiating the reconciliation fills out only the last part of the act, after which the document is transferred to the second party. This can be done in person, by email, or by fax.
The person in charge of the second company fills out the right side of the document, identifying the discrepancy in the calculations.
The party that has errors in accounting makes corrections. First, they need to exchange documents confirming the error (payment stubs, signed invoices, etc.)
After this, a new reconciliation report is generated, in which all identified errors have already been corrected.
Each party signs the amended deed. At this point, the reconciliation is considered completed.

Download a sample and form of the reconciliation report for 2019

How to fill out a reconciliation report

Let's look at the mutual settlements reconciliation report, sample completion for 2019.

The law does not establish any specific form for the reconciliation report. Therefore, each company has the right to develop its own form.

It must be approved in the accounting policy. The reconciliation report is not considered a primary accounting document, since it does not act as confirmation of a business transaction.

When compiling the header of a document, the following sequence is used. First, the name of the document is written down - “Act of Reconciliation of Mutual Settlements.” If the accounting department has adopted the numbering of these documents, then it is assigned the next number.

The next line indicates the time period within which the accuracy of the calculations between the parties is verified.

It is allowed to put the date and number of the agreement concluded between the parties on the last line.

The introductory part of the act indicates the names and responsible persons of the parties. It begins with the words “We, the undersigned,” after which the full names of organizations and full names are indicated. executives. This block ends with the following phrase: “we have drawn up a reconciliation report stating that the state of settlements between the parties is as follows:.”

The body of the act is a large table divided into two equal parts. The left one is filled in by the organization that initiates the reconciliation, the right one is filled in by the organization that is being reconciled with.

The name of the company is written in the header of the part. Next, the lines are filled in. First, the balance at the beginning of the reconciliation period is indicated. After this, based on the documents, transactions between the parties are entered in chronological order.

In each line you need to write down the date of the transaction, the name and number of the document that confirms it, and the amount. Receipt transactions are entered in debit, expenditure transactions are entered in credit.

After entering all transactions, the debit and credit turnover for the reconciliation period is indicated, after which the next line displays the balance at the end of the reconciliation period.

Attention! If the other party has any disagreements, the data is filled in on the left side of the table and signed by the party. If there is no disagreement, then the left part does not need to be filled out.

After the table, the reconciliation results are summarized. A separate line indicates that, according to the initiator of the reconciliation (his name), the debt (overpayment) of one party to the other is the amount received. This amount of debt must be duplicated in both numbers and words.

Then, under each part of the table there is a place for signature and seal by the parties. The party initiating the reconciliation signs the document and transfers it to the second organization.

Mutual accounting, control and strict regulation of financial and economic activities are essential to cleanliness, timeliness and the absence of disagreements in settlements with counterparties. For these purposes, in modern document flow, an act of reconciliation of mutual settlements is used.

What is an act of reconciliation of mutual settlements?

An act of reconciliation of mutual settlements (mutual settlements) is an accounting document that is drawn up to reconcile mutual settlements between parties (organizations, individual entrepreneurs, etc.) for a certain period of time (month, quarter, year). The data indicated in the act by the initiating organization must match the information of the counterparty. If discrepancies are found in the data, this is recorded in the final part of the document.

Currently, the legislation does not establish an official form for such a document. Also, the obligation to draw up an act of reconciliation of mutual settlements is not established by law; however, this is one of the most common and sought-after documents in business transactions, necessary to comply with all terms of contracts. If necessary, each organization can develop its own reconciliation report form. However, it should be drawn up taking into account the requirements for primary accounting documentation.

The act of reconciliation of mutual settlements must indicate the number, reconciliation period, and name of the organizations. The act must contain a table in which the debit and credit data are entered on the numbers and dates of the primary documents confirming the delivery and payment of goods. The end of the form should contain the turnover for the period and the ending balance.

The act of reconciliation of mutual settlements is necessary:

when the seller of the product provides a deferred payment
when providing standard, regular services
at high costs of goods and services
when concluding a large number of contracts and additional agreements to them

The form of the act of reconciliation of mutual settlements is drawn up by the accounting department of the organization and signed by the general director and certified by the seal of the organization. The act is drawn up in two copies, which are subsequently sent to the counterparty. When sending the act, it is important to indicate the period during which the counterparty must sign the act and return one copy to the initiating organization. If representatives from organizations are sent to sign the reconciliation report, they must have powers of attorney with them.

Only chief accountants of companies can sign an act of reconciliation of mutual settlements, but this is only possible if no discrepancies are found in the act and the organizations do not have disagreements. It is worth understanding that in the event of a disagreement, an act submitted to the court without the director’s signature will not be valid.

When drawing up acts of reconciliation of mutual settlements, it is necessary to check several accounts:

income calculations
settlements on advances issued
calculations for shortages
settlements of accepted obligations

The act of reconciliation between organizations that do not have property disputes is purely a technical detail. Reconciliation can be carried out both for a specific contract and for the totality of commercial relations with the counterparty organization for a certain period.

The form of the act of reconciliation of mutual settlements can be downloaded from this link: Form of the act of reconciliation of mutual settlements (*.xls, 28Kb).

An example of a correctly completed settlement reconciliation act is shown in the picture below (clickable):

“Payment (000506 dated September 25, 2013)” - receipt/debit of funds from the account
“Sale (19 of October 31, 2013)” - confirmation of the provision of services (service provision certificate), transfer of goods (invoice)

You can download an example of a correctly completed settlement reconciliation statement using this link:

The status of mutual settlements between partners is confirmed by such a document as a reconciliation act. This document is recognized as relevant and correct only if it is properly executed. How to fill out the reconciliation report correctly?

The act of reconciliation of mutual settlements is not one of the primary documents. However, it becomes additional evidence of debt in case of going to court.

In addition, by signing the act, the statute of limitations period increases, that is, the date of signing the act is considered its beginning.

For this reason, the act of reconciliation is not just a formality, but a real instrument of legal influence on partners. Of course, provided that it is filled out correctly. How to fill out a sample reconciliation report?

Basic moments

In the process of cooperation between two organizations, mutual settlements are expected. One party delivers goods or work, and the second pays for the received values.

Moreover, each completed business transaction is confirmed by primary documentation. Accounting is conducted on this basis.

But no one is immune from the occurrence of an error, and the presence of one can significantly distort accounting. Accounting discrepancies in partner organizations can lead to debts or unaccounted payments.

It allows timely identification of accounting errors in the cooperation of two business entities.

Guided by the specified data of one organization, another enterprise compares its own accounting with them and identifies discrepancies.

If any, the accuracy of the primary documentation is checked. Due to this, errors are detected in time and accounting reliability is ensured.

What it is

An act of reconciliation of mutual settlements is a document that shows the calculations of two organizations in a certain period. The information specified in the act by one organization must match the data of the counterparty organization.

If discrepancies are identified, information about them is recorded in the same document. The current legislation does not provide for an established form of the act.

The organization independently develops the format of the document, approving it as part of. The signing of the act by the counterparty means its recognition of the existence of debt, if any.

It is important that the reconciliation act affects the validity of the statute of limitations. This is equal to three years from the date of registration of the primary documents upon completion of the business operation. But signing the reconciliation act interrupts the statute of limitations and its countdown begins anew.

The use of an act of reconciliation of mutual settlements between organizations prevents the occurrence of errors in accounting and tax reporting.

But the document must be drawn up taking into account certain requirements. In particular, there must be details identifying the participating parties, the specific period of reconciliation, transactions performed and calculations.

Although a unified form of the reconciliation act is not provided, it is advisable to include in the document such details as:

document's name;
names of the parties;
date of signing the act;
reconciliation period;
links to primary documents on completed transactions;
settlement amounts in monetary terms;
final balance;
signatures and seals of the parties.

Like any document, the reconciliation act is signed. The head of the organization and the accountant put their signature on the document.

It is important that even the chief accountant without the right of first signature cannot represent the organization. The document receives legal force only if it is signed by the chief executive.

What is his role

When drawing up a reconciliation report, you need to check several accounts:

income calculations;
settlements on issued;
settlements for shortages;
settlements for accepted obligations.

If there are no property disputes between organizations, then the reconciliation may be purely technical in nature.

Reconciliation can be carried out both within the framework of one agreement or, and according to the general state of commercial relations between partners in a certain period.

Regular preparation of a reconciliation report is required with ongoing cooperation. The partner in this case can be the supplier of the goods or the recipient, a state fund, a taxpayer, two divisions of one corporation, etc.

In addition, the basis for creating a reconciliation act may be:

possibility of obtaining deferred payments;
the presence of a large number of items in the company’s assortment;
the presence of expensive goods in the list of products sold;
carrying out inventory according to calculations;
the need to confirm payments to higher authorities.

The frequency of drawing up the reconciliation report is determined by the interacting parties. The document can be drawn up once a month, six months, a year or at a longer interval.

But in any case, the contents of the act must include all operations performed in the selected period. How to carry out reconciliation correctly?

Checking calculations is carried out for one item - the name of the product, a separate delivery, a specific contract. It is convenient to carry out reconciliation during the annual inventory process.

If any discrepancies are detected, you must immediately draw up a reconciliation report and send it to the counterparty.

But it happens that the identified debt cannot be repaid because the counterparty went bankrupt during the year. Therefore, it is necessary to carry out reconciliation as often as possible.

Current standards

According to the act of reconciliation of mutual settlements, organizations develop independently, since this document is not one of the primary documentation.

This position is also confirmed. At the same time, the act of reconciliation of mutual settlements may be recognized as a legal document in the process of claim proceedings.

In particular, this document serves as confirmation of the existence of the counterparty’s debt. And in addition, it becomes the basis for interrupting the limitation period, which is counted anew from the moment the act is signed.

But in order for the legal validity of a document to be recognized, it must have a certain form.

The presence of certain details is not regulated by law, but a mandatory requirement is the signature of the head of the organization.

How to correctly draw up a reconciliation report

The execution of a reconciliation report for mutual settlements is carried out in any form. The document is drawn up by the accounting department of the organization that initiated the audit, and this can be any of the parties.

The completed act in two copies is sent to the counterparty. They reconcile the specified data with their own records. If the counterparty agrees with the information displayed in the act, he signs and seals it.

A certified copy is returned to the initiator. The data in the act is checked for compliance. Information about mutual settlements must match exactly. The slightest discrepancies are recorded at the end of the document by recording.

For example, “According to the information of LLC “1” as of October 30, 2015, the debt of LLC “2” is ten thousand rubles, according to the accounting of LLC “2” the debt to LLC “1” is equal to “five thousand rubles” and supporting data is provided with reference to primary documents .

Important! If the reconciliation report is signed only by the organization’s accountant, then such a document has significance exclusively in the internal document flow between organizations.

Courts take into account a document only if it has the signature of the director.

Procedure for compilation

There is no single sample reconciliation report. However, there are certain requirements that the document must meet.

The following aspects must be fulfilled:

When drawing up a reconciliation report, it is highly advisable to follow the rules for drawing up primary documentation. This relates to the presence of mandatory details of primary documentation.

The list of such has been determined. As for the form of the document, it can be arbitrary. But application practice has determined the most convenient format.

Typically, the document consists of two parts - an introductory one, containing the main details, and a main one, which presents data for a certain period.

Often a reconciliation report is created in the form of a list of documents in chronological order. But you can also indicate the nature of the action, for example, transfer of funds, purchase of goods, sale of valuables.

How to make a reconciliation report manually? An example of creating an act can be presented as follows. At the beginning the following information is indicated:

Document's name.
The date of drawing up the act and its individual number.
Name of the organization that compiled the document.
Name of the counterparty.
The period for which reconciliation is carried out (beginning and ending).

The amounts transferred or received for each fact of cooperation are indicated. Moreover, each indicator is confirmed by a link to the primary document (invoice, check, etc.).

To display in the table, the data displayed on debit and credit accounts is taken. In the final part of the table, the total turnover of debits and credits is calculated and the final balance is displayed. At the end of the act, you should enter the results of the reconciliation.

If there is a debt, an entry is made that looks something like this: “According to the organization’s data, as of such and such a date, a debt was identified on the part of the counterparty in favor of the organization when checking transactions for such and such a period in the amount of ___.”

If there is no debt, the value “0.00 rubles” is written. The completed act is sent to the counterparty for reconciliation. If there are no discrepancies, the document is signed by the accountant of the counterparty organization and returned to the initiator of the reconciliation.

How to do it electronically

You can create a reconciliation report for mutual settlements using the 1C program. The supplier organization uses the “Sale” menu for this, and the purchasing organization uses the “Purchase” menu.

In favorites menu	Select the section “Settlements with counterparties”
A new document is added	Act of reconciliation of mutual settlements by clicking the “Create” button
The document that opens indicates	the counterparty for whom the settlements are reconciled; settlement currency; supply/purchase agreement number
Next, fill out the document	Manually or using the “Fill” button, enter data about your own organization, including the “Debit” and “Credit” columns. Data about the counterparty is filled in similarly. Then the settlement accounts to be reconciled are indicated. Upon completion, information about the responsible persons is indicated
The completed document is printed and sent to the counterparty	You can send the reconciliation report electronically
After completion of the reconciliation and signing of the act by the parties	You should put a corresponding check mark on the document to indicate that the reconciliation has been agreed upon.

Sample filling

When creating a reconciliation report for mutual settlements, you can use the following examples:

form of mutual settlements reconciliation report in Doc format;
sample reconciliation report in Excel format;
completed reconciliation report in Word format.

The reconciliation act signed by the partners is documentary evidence of monetary obligations to the creditor.

Although the law does not require drawing up a reconciliation report, it is this that an organization can refer to in case of disputes and going to court.

The organization must ensure the completeness and reliability of the data reflected in its accounting and financial statements. For these purposes, an inventory of payments is also carried out. It is aimed at checking the validity of the amounts that are listed in the accounting accounts. Inventory of settlements is carried out on the basis of reconciliation reports drawn up and agreed upon with counterparties. Let us remind you that it is necessary to carry out an inventory of calculations, at least before drawing up annual financial statements (clause 27 of the Regulations, approved by Order of the Ministry of Finance dated July 29, 1998 No. 34n). In other cases, counterparties determine the frequency of drawing up reconciliation reports independently.

We will tell you how to draw up a reconciliation report for mutual settlements with counterparties in our consultation.

How to make a reconciliation report?

There is no single, mandatory form for the reconciliation report (form). Therefore, an organization can develop such a form independently.

In conditions of accounting automation, the function of generating reconciliation acts is usually provided by the accounting program. You just need to select from the directory the counterparty for which you want to generate a reconciliation report, indicate the date on which the reconciliation report is drawn up, as well as the period for which settlements with the counterparty will be shown in the reconciliation report. It is also possible to have different degrees of detail in reconciliation reports: for the counterparty as a whole or, say, in the context of a specific agreement.

Of course, the reconciliation report can also be drawn up manually. But this process will naturally be more labor-intensive.

For a reconciliation report, a sample form is usually a table divided into 2 parts - to reflect data on transactions by each of the counterparties. It indicates the name of the transaction, supporting documents, debit and credit amounts. What is the opening balance in the reconciliation report? At the beginning and end of the table, the reconciliation report usually contains information about the balance at the beginning and end of the reconciliation period, i.e., about the debt balance. The debit balance in the section filled in according to the data of organization A shows how much it owes to organization B, information about whose operations are reflected in the opposite part of the table. Accordingly, for example, the ending credit balance means how much Entity A still owes Entity B at the end of the reconciliation period. What does debt in favor mean in the reconciliation act? It shows the amount and the counterparty to whom there is a debt at the end of the period reflected in the reconciliation report.

The organization that initiated the preparation of the reconciliation report transfers it to its counterparty and offers to fill in the table with information about the status of settlements according to its data. Sometimes, when companies are confident that there will be no discrepancies, the reconciliation report is submitted with both parts of the reconciliation table already completed (i.e. for both counterparties). The other party just has to sign it. If discrepancies are identified, the counterparty will not sign such an act, but may transfer its copy of the reconciliation act or send a protocol of disagreements, which is also drawn up in any form.

When drawing up reconciliation reports, it is important to ensure that they are signed by authorized persons. This is the head of the organization or a person acting on behalf of the organization by proxy. Otherwise, it will be difficult to prove that the counterparty actually recognized its debt on the basis of such a reconciliation act.

For the mutual settlements reconciliation report, a sample of the 2018 form is provided below.

For the act of reconciliation of mutual settlements, the form can be downloaded for free using the link below.

Reconciliation report and limitation period

Let us remind you that the signing of the act of reconciliation of mutual settlements by the parties interrupts the statute of limitations, which in general is 3 years. After all, drawing up an act with the debtor means that he acknowledged his debt (Article 203 of the Civil Code of the Russian Federation). Consequently, the limitation period after drawing up the reconciliation act begins to run again. That is why, if an organization is sure that the debtor will not return the money, signing a reconciliation report with him will only delay the moment when the creditor will be able to write off the debt at a loss and take it into account when taxing profits. We talked in more detail about writing off debt with an expired statute of limitations.