home Thyroid Order t 6 download the sample form. We draw up an order for annual paid leave

Order t 6 download the sample form. We draw up an order for annual paid leave

An employee’s leave must be formalized in full compliance with accepted standards and norms. It is important to complete the appropriate form to officially grant leave. The key official paper recording the granting of leave is a special approved and unified form T-6. This order is issued by the manager.
At the local level, orders are handled by authorized officials, for example, the head of the personnel department.

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Distinctive features of the document

Let us pay attention to the standards in accordance with which orders for employee leave are issued. All relevant documents should be drawn up according to the existing template. An employee of the personnel department or any other authorized person fills out the order form. Then the form must be submitted for approval. For a document to be valid, it must be certified by the signature of the head of the organization or department.

Important! When the order has already been approved, the employee also signs. You should also enter information about the vacation into the employee’s personal card. Data is entered based on the order. Also, no later than three days before the first day of vacation, payments must be made, if any.

There is also a list of papers attached to the order. The following official papers are prepared:

, where he writes about his desire to get a vacation.

Remember! The employee is obliged to notify of the need for leave in advance. A specific deadline is also defined: the information is provided by the employee at least 15 days before the first day of the proposed vacation. Calendar days are taken into account.

There are a number of other documents that can be attached to the order in the T-6 form.

Child's birth certificate.
Help-call from an educational institution.
Certificate of work experience.
Certificate of incapacity for work.
Certificate of death of a close relative. It is needed if time off is provided to organize a funeral.

How to write an order correctly

Now we will look in detail at how to correctly compose an order. First of all, the date of preparation is indicated, you need to write down the number of this official document, enter the name of the organization or department.

Orders begin with the wording “provide leave.” It is indicated who exactly goes on vacation. In the dative case the surname, first name, and patronymic of the employee are written. For example: Vakhrusheva Maria Nikolaevna. Then, in the appropriate fields, write down the name of the department and the position held by the employee. Indicate his specialty, profession. If you use the personal card of a working citizen as a sample, all information will be as accurate as possible.

Then you need to pay attention to the line where the specific working period is indicated. Lines A, B, C should be filled out in accordance with the type of vacation planned. We have the Labor Code of the Russian Federation. According to it, any employee has the opportunity to rest every year, while receiving monetary compensation, for 28 calendar days. The issue is resolved by the manager individually if the employee has not worked for 12 months. For example, bosses are often ready to give their subordinates paid time off if they have worked for at least 6 months. Then this must be indicated under the letter B. In our example, the most common option is annual basic paid leave (letter A).

Then all that remains is to sign the document. The order is certified with signatures not only by the manager, but also by the employee himself. The document is sent to the accounting department, human resources department, so it must be executed in two copies.

Registration of leave when wages are not maintained

It is very important to issue such an order correctly, since it plays a big role not only for reporting, but also for accounting. It is necessary to confirm that the employee is going on vacation on his own initiative and agrees to take a vacation at his own expense. In this case, the average salary is not paid, that is, the organization does not need to compensate for downtime.

It is worth noting that it is advisable for organizations to protect themselves in advance from the likely claims of employees. It is important to have adequate proof that the employee voluntarily asked for unpaid leave. Experts advise thinking about the employee’s application form. Some companies practice filling out applications for unpaid leave on forms that have already been developed and printed. And the employee only has to sign the finished document. This is not a very good solution. Sometimes problems arise with such statements in the future, and employees file claims for compensation for downtime and moral damages, citing the invalidity of the statement. A signature is easy to forge, but it is more difficult to verify and confirm its authenticity.

What should management do? The best option is to ask employees to write an application for unpaid leave in their own hand. Such a document is already a more reliable confirmation, since the examination will accurately determine its author from the rather large handwritten text.

Please note that leave at your own expense can be provided simply at will, as well as for any valid reasons. When an order is issued, it must be written in column B: rest is provided, but payments and salary retention are not provided.

Order for maternity leave

Remember that here it is also extremely important to correctly fill out the order. A pregnant employee not only gets the opportunity to rest in accordance with it, but also has the right to monetary compensation. This right is regulated by the Labor Code of the Russian Federation.

The very fact of pregnancy, the upcoming birth of a child is not yet a reason for rest, because everything must be officially confirmed, a corresponding application must be registered, and an order must be issued.

An order for the leave of a pregnant woman is drawn up in form T-6 based on a set of papers. The expectant mother must first submit an application in which she asks to be given maternity leave and to receive cash payments. An official document indicating the planned date of birth of the child is also required.

A woman gets the opportunity to go on vacation 70 calendar days before the expected date of birth of the child.

You need a corresponding certificate from a medical institution - a antenatal clinic, as well as a certificate of incapacity for work. Any expectant mother will receive such documents without any problems at the institution where her pregnancy is being carried out.

Let's consider a few important points. Pay attention to the name of the vacation. It is customary to call it maternity leave, but you need to use the official name given in the Labor Code: maternity leave.
This wording fits into line B.

Then you need to indicate the duration of the vacation. When a woman is pregnant with two or more children, complications arise, it is 192 days. In this case, the standard maternity leave period is most often used - 140 days. Be sure to indicate the start and end date of the vacation.

Often women decide to use the period of annual leave that they have left. You can apply for both vacations in one document T-6. In column A they write about the main leave, and then enter in line B the data about maternity leave, after which in line C they summarize the information about the two periods of rest.

Parental leave in form T-6

A young mother has the opportunity to take a break from work to care for her child. The leave will be paid until the child is one and a half years old. The right to take leave at your own expense remains for up to three years. Payments are not due for one and a half years.

Point B is filled in. The last, first day of rest is reflected, the total period is indicated in calendar days.

It is important to ensure that supporting documents are provided.

The child's birth certificate must be submitted. You need a document from the place where the spouse works that he did not receive appropriate leave to care for a child.

When both parents are not on vacation, the grandparent can arrange the vacation. In this case, documents must be provided from both parents from their places of work to record that they did not use their opportunities to rest and care for the child.

Employees also take out vacations with subsequent dismissal at their own request. The employer has the right to issue monetary compensation for vacation, but not to issue the vacation itself.

Person on vacation. To do this, he must work in an economic entity for the time established in the labor code. These periods of time for employees are issued according to the approved vacation schedule, which each employee familiarizes himself with under signature. Leave is granted on the basis of an order issued by management granting leave to the employee.

The PF Labor Code provides for several types of vacations, and for each one a vacation order must be drawn up.

It can be obtained for the first time after the employee has worked for at least 6 months at the enterprise. For all other employees there is . The right to annual paid leave allows an employee to receive 2.33 days of rest for each month he works.

This calculation should be carried out from the date of hire of this person. By decision of the company management, vacation can be granted to employees working at the enterprise in advance.

The legislation establishes provisions according to which an employee must take vacation within 1.5 years from the date on which he acquired the right to this vacation. If he is not sent on vacation within the specified time, he burns out, and the organization may be brought to administrative responsibility.

This period is provided in cases directly specified by legislation (for example, in hazardous working conditions), or when this is stipulated in the employment contract.

An order for this type of leave must also be issued. Often this rest period is combined with the main period. Then one order is drawn up, but each period should be written down separately.

Most often, it is issued to an employee based on an application submitted by him on the basis of a decision made by the director of the company. During this period, the employee retains his place of work, but wages are not calculated.

Relevant supporting documents are attached to the application. In this case, issuing an order to grant leave to the employee is also mandatory.

Maternity leave.

An employee from the 30th week of pregnancy, if she goes on vacation, is entitled to this leave based on the sick leave provided. The administration is not obliged to draw up an order for it. An application from the employee and her certificate of incapacity for work is sufficient.

Parental leave.

This period of time is provided upon application to parents who have children under three years of age. It is issued up to 1.5 years and up to 3 years. Issuing an order to provide it to the company is mandatory, since benefits are paid on the basis of this document.

How long before the vacation is the order issued?

The Labor Code of the Russian Federation does not directly establish time periods for issuing a vacation order. On the other hand, the law establishes the employer’s obligation to notify the employee about the start of his vacation at least two weeks in advance.

The form of such notification can be expressed by a leave order, in which the employee puts his visa in confirmation. If the company uses this method of notification, then the vacation order should be drawn up at least two weeks in advance.

Also, all payments of vacation pay due to the employee must be made no less than three days before the start of the rest period or within three days from the date of application for vacation.

Attention! Since accrual of vacation pay is carried out according to the order, its execution must also be done before these established deadlines.

On what basis is the order issued?

To issue a leave order, an application for leave must be submitted from the employee addressed to the manager. However, it must be remembered that the main vacation can be provided on the basis of the vacation schedule approved for the current year, if this local regulation strictly establishes the start and end dates.

The application for leave must be drawn up by the employee in his own hand. If your company has templates, you can use them only by entering your data in the appropriate fields. If non-primary or additional leave is granted, then copies of supporting documents must be attached to the application.

The vacation schedule is drawn up for the next year at the end of the current year. The legislation requires that it be put into effect at least two weeks before the end of the year. After this, the administration must familiarize each employee with it against signature, and when the start of the rest period approaches, notify him in the appropriate form about this two weeks in advance.

Attention! If leave is granted on the basis of an approved leave schedule within the time limits established by the document, then the employee does not have to write a leave application. The company must send it to the employee before it starts.

Form and sample order for granting leave for 2018

Sample of filling out a vacation order in form T-6

To register the rest provided to the employee by the enterprise administration, an order is drawn up. For this purpose, the unified form of vacation order T-6 approved by Rosstat can be used.

But the company, using it as a basis, can develop its own document. Or use a letterhead, where the text of the order will be recorded in free form. In the latter case, the text of the document must contain mandatory details.

The unified form T-6 should contain the name of the business entity at the top, if there are structural divisions, the name of the corresponding department is also recorded here. Next to it is indicated the number assigned to the company upon registration with Rosstat.

In the middle you should write the name of the management order, as well as the serial number assigned when recorded in the order book. The date of the order must be present. These details will be reflected in all related documents in the future.

After this, the period of work for which the employee is granted leave is indicated. This must be done for main and additional vacations.

The year of work that determines the right to leave should be indicated from the date of admission, taking into account previously received leaves, and not from the calendar first. This information is calculated by a personnel specialist based on personnel records.

Then the order in form T-6 is divided into points A, B, C.

Subsection A is used to reflect information on the period of the main vacation. The beginning and end, as well as the duration of the vacation, are reflected here.

Subsection B should be completed when all other types of leave are taken out. Therefore, when starting to fill it out, you need to indicate the name of the leave provided (additional, without pay, child care), and then reflect the start and end dates of this period, as well as the duration of the leave.

Subsection B is final, since it reflects the total duration of all vacations provided to the employee, as well as the beginning and end of the entire rest period. If only the main one is completed, then the information in the subsection simply duplicates the previous entry.

At the bottom, the employee must put an introductory mark indicating familiarization with the order. His full name is also deciphered here. and the date the document was read is indicated.

How to issue a vacation order using the T-6a form

Order T-6a is intended for registering leave for several employees at once using one single document. It is a large table in which information about the duration and rest period is entered line by line.

First of all, you need to write down the full name of the company on the form, and separately in the column to the right of the name - the company code according to the OKPO directory.

Next, next to the name of the document you need to put its serial number, and then the date when filling out. Under this number, the order will need to be registered in the order register for the enterprise.

The order of filling the table columns is as follows:

Column “1” - indicate your full name. employee;
“2” - his personnel number is recorded;
“3” – indicate the name of the department or division in which he works;
“4” - his position is recorded according to the staffing table;
“5” - here you need to enter the number of days of the main vacation. This column is analogous to section “A” from order T-6. If such leave is not currently available, you need to put a dash;
“6” - here you need to write down the number of days of additional vacation. This includes leave due to harmful conditions, educational leave, without pay, maternity leave, etc. This column is similar to section “B” of Order T-6. If this kind of leave is not provided, then a dash is entered here.
“7” and “8” - the start and end dates of the period for which leave is granted are entered here. For annual leave this will be a working year, for some types of additional leave it will be a calendar year, etc.
“9” - this column records the total number of days for which the employee goes on vacation. The number is obtained by adding the number of days from columns 5 and 6.
“10” and “11” - the start and end dates of the total rest period are recorded here.
“12” - after reading the order, the employee must put a date and personal signature in this column.

After filling out the order, the director of the company signs it, affixing his signature and deciphering it.

What documents also need to be submitted for vacation?

When applying for leave, in addition to the order, several more documents are most often drawn up:

Leave Notice(in the case when the employee goes on vacation according to the schedule. The employee needs to send it 2 weeks before the vacation);
Application for leave(drawn up by the employee himself. Usually an order is drawn up based on the application);
Supporting documents (required if one of the types of leave is requested - death, birth, marriage certificate, certificate from an educational institution, etc.);
Note-calculation on granting leave(issued to determine the amount of payment to an employee going on vacation).

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If an employee’s application and a vacation schedule are needed to grant leave, then one of the most important documents for its preparation is the unified form No. T-6 - “Order for granting leave to an employee.” The form was approved by a resolution of the Russian State Statistics Committee in 2004. This document is filled out and prepared by personnel department employees, then it is sent to the manager for signature, and then to the employee.

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How to write a vacation order correctly

The form begins with a header, which indicates that this is “unified form No. T-6,” as well as the name of the organization, document number and date of its preparation. Fill out the Order for granting leave to the employee with the words “Grant leave”, after which the surname, first name, patronymic of the employee, the name of the structural unit, position, specialty or profession of the employee are written in the dative case.

To fill out this data, use the employee’s personal card. After this there is a column in which the period (working year) for which the employee receives vacation is entered. Then, depending on the type of leave, points A, B, C are filled in. The first does not cause difficulties, because according to the Labor Code of the Russian Federation, the main annual paid leave lasts 28 days. A special approach requires the issue of granting leave if an employee has been working for the first year. If an agreement is reached with the employer, then leave can be granted after 6 months.

It should also be remembered that if an employee is a woman before or after maternity leave, a minor, a foster parent of a child up to three months old, and in some other cases, she has the right to receive leave before the end of 6 months of continuous work. We should not forget that, according to Article 120 of the Labor Code of the Russian Federation, non-working holidays that fall during vacation are not included and are not compensated for in the number of calendar days of vacation.

The order to grant leave to an employee is completed by the signatures of the head of the organization (with a transcript), as well as the employee. If leave is granted to several employees, then the unified form No. T-6a “Order (instruction) on granting leave to employees” is used. It is also drawn up by personnel department employees and signed by the manager and employee.

It should also be noted that the order for granting leave to employees is prepared in two copies: one for the personnel department, the other for the accounting department.

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Will an employer be punished if he uses his own form of order to provide leave to employees? After all, there is a unified form for ordering leave. How not to make a mistake when choosing an order form?

From the article you will learn:

Is it necessary to use the T-6 form?

Download documents on the topic:

Now, when drawing up vacation orders, you should be guided by the Federal Law of December 6, 2011 No. 402-FZ “On Accounting,” which establishes a set of mandatory details for this kind of orders. Thus, if a company decides not to use a unified form, then its independently developed order form should contain:

date of creation of the document, its name;

name of the legal entity;

description of personnel action and its measurement in kind and (or) monetary equivalent;

names of positions of responsible persons and their signatures (interpretation of surnames and initials).

Although the legislation gives the employer the right to develop and use their own forms, the unified form is still more convenient to use. All required details and information are provided there; it is more familiar to the views of experienced personnel officers and municipal employees.

Unified order form for vacations approved by the State Statistics Committee of Russia - document dated 01/05/2004. It is much easier to find a sample “Form T 6”, download the form for free and use it in your work by filling out the required fields. This is especially true for organizations where there are no specific specifics, and employees are registered on leave according to a standard scheme, without the specifics of the business process of a particular company.

Features of filling out form T 6 (form)

Form t 6 (form) allows you to draw up provision of two holidays one document only if they follow one after another (without interruption). After all, the law allows for the provision of several leaves to employees - maternity leave, unpaid leave, educational leave, and regular paid leave. And order form T 6 does not allow you to enter information about several vacations if they are not consecutive (and there is a gap of at least one day between them). This point should be taken into account when using a unified form.

Another common mistake when filling out is entering information in the wrong column (by type of leave). So, if an employee consistently takes two types of vacation, and none of them are paid annually (for example, an employee first goes on study leave and then takes maternity leave), then data cannot be entered into point “A”. To blank form T6 was filled out correctly, it is necessary to divide paragraph “B” into two subparagraphs, and then enter one type of leave into each subparagraph, summing up their total duration in paragraph “C”.

You can download the vacation order form for free and see what form T 6 looks like, you can download the form .

Type of order - form T-6a

Form T-6a is even easier to fill out than form T-6: it is enough to enter data from the personal cards of employees going on vacation at the same time (or with a maximum interval of 2-3 days), indicate the types of vacation, and also indicate the total number of calendar days and general vacation period. Like the T-6 form, such an order is drawn up in two copies - for the personnel department and for transmission to the accounting department.

What the T6 form looks like, download the form for free, as well as everything about the T-6a form can be read in the material .

The procedure for issuing orders - form T6and t6a

The types of orders under consideration are issued and come into force by analogy with other types of orders: a project is prepared, then it is agreed upon and signed by the manager, and the employee gets acquainted with it and signs it. From now on the order form t 6 acquires legal force and becomes mandatory.

The vacation order is issued and the employee gets acquainted with it against signature before the start vacations. Based on the order, the HR specialist makes an entry in the employee’s personal card, and the accounting department calculates the payment due to the employee for vacation.

Download in.doc

Used to draw up a local regulatory act (order) on granting leave to an employee; form No. T-6a is used to draw up leave for a group of employees. The form of this form was approved by Resolution of the State Statistics Committee No. 1 “On approval of unified forms of primary accounting documentation for recording labor and its payment” dated 01/05/2004. Since January 1, 2013, unified forms in the field of personnel accounting are not mandatory forms for enterprises (information of the Ministry of Finance of the Russian Federation No. PZ-10/2012 dated December 4, 2012), however, their use has already become part of business practice and has established itself as a convenient way of collecting and storing information in the field of personnel accounting.

Form of the unified form T-6

Sample filling

In the upper right corner, the unified T-6 form contains two codes - the OKUD code, which is always filled with the value “0301005”, and the OKPO code (All-Russian Classifier of Enterprises and Organizations), which must be indicated along with the full official name of the organization (in particular, the form property must be indicated in full and not by abbreviation). Next, the document header indicates the document number, which is also recorded in the journal of outgoing documentation, as well as the date of its preparation.

The text of the order must indicate the personnel number, full last name, first name and patronymic of the employee, the structural unit in which the employee is registered, as well as his position. Next, indicate the type of vacation, its duration in calendar days and its start and end dates.

The Labor Code of the Russian Federation regulates the following types of leave:

Basic paid leave provided to employees every year (28 days, with the exception of certain categories of employees). Employees engaged in hazardous or hazardous work, employees with a specific nature of work (for example, teachers), and employees of enterprises in the Far North are provided with additional vacation days. Also, if the employee signed a collective agreement, which stipulated that the working day for this position is non-standardized, then the employee is granted three additional days of vacation);
Additional paid leave, in particular educational leave (the employer, at his discretion, can pay an employee for educational leave, two days can also be provided to the employee as paid leave for blood donation, etc.);
Leave without pay (the number of days of leave at your own expense is not limited and is determined based on generally accepted practice for each specific employer or individually for each specific employee);
Maternity leave (seventy calendar days before childbirth and seventy calendar days after it, and in the case of multiple pregnancies, the number of days of leave before childbirth increases by two weeks);
Child care leave (this type of leave can last until the employee’s child turns 1.5 years old or 3 years old; the amount of payments for this type of leave is different for these intervals).

The order may indicate several types of vacation with different dates, so next you should indicate the total number of calendar days of vacation and its dates. For example, if an employee goes on annual main paid leave for two weeks, and then takes study leave for three days, then the total amount of leave confirmed by the order will be 17 calendar days from the start date of annual main leave to the end date of educational leave.